Unlocking the Power of Fleet Reporting with AutoGuru’s Business Intelligence

Managing a fleet efficiently starts with having the right insights at your fingertips. AutoGuru’s Power BI Fleet Reporting Suite delivers exactly that, a highly configurable, dynamic reporting package designed specifically for Fleet Management Organisations (FMOs). With a suite packed full of flexible filters, drill-down capabilities, and powerful performance metrics, it's the default go-to for any FMO looking to streamline operations and boost efficiency.

“Fleet management is all about timing, accuracy, and foresight. The Power BI Fleet Reporting Suite was built to give FMOs a crystal-clear view of their operations, not just to report on what’s happened, but to guide smarter decisions in real time. It’s not just about data, it’s about delivering insights you can act on instantly.”

— Paul Ross, Senior Data Analyst at AutoGuru

Paul Ross, who leads the development and demonstration of the Power BI Fleet Reporting Suite, is more than a data analyst, he’s a recognised industry leader. An award-winning expert and visual storyteller, Paul was named Iron Viz Champion in 2023, holds certifications in Power BI and Alteryx, and is a two-time Tableau #VizOfTheDay recipient. His passion lies in turning complex datasets into clear, actionable insights. Under Paul’s leadership, the reporting suite is not only powerful, but also intuitive, flexible, and purpose-built to help fleet managers make smarter decisions faster.

Why Comprehensive Reporting Matters

Without detailed, real-time reporting, fleet managers risk operating in the dark. Visibility into bookings, service trends, asset health, and operational performance enables faster, more confident decision-making. Whether it’s improving service turnaround times, spotting cost-saving opportunities, or ensuring compliance with SLAs, having the right data at your fingertips is critical to maintaining a high-performing fleet.

AutoGuru’s reporting suite brings all of this into one place, saving time, reducing risk, and empowering managers to be proactive rather than reactive.

A Closer Look at AutoGuru’s Fleet Reporting Pages

Booking Details: Your Fleet Job Hub

This immediate visibility into workload distribution and service activity is critical for planning resources effectively, maintaining service efficiency, and minimising fleet downtime. The Booking Details page focuses on what AutoGuru calls fleet jobs, providing a clear view of booking volumes, values, auto-approval status, and job completion hours. Fleet managers can easily filter bookings by specific shops, regions, or vehicle types, and drill down from high-level categories like passenger vehicles into more detailed breakdowns, such as cars and vans. 

Booking Maps and Cross-Filtering

On the Booking Maps page, users can filter bookings by country, region, or service type. Cross-filtering functionality allows seamless interaction: clicking on one table instantly updates all related tables and charts. It's a dynamic and intuitive way to visualise where your bookings are happening and what trends are emerging.

Booking Tickets and Breakdown Insights

The Booking Tickets page breaks down fleet bookings into categories like repairs, services, and tyres, with further custom and non-custom classNameification. Users can slice the data by asset category, make and model, or even shop name, making it easy to identify high-performing areas or those needing attention.

Booking Items and Popularity Analysis

Taking it one step deeper, the Booking Items page lets users drill into the individual components that make up a booking, from labour to parts and tyres. The Item Summary provides a popularity analysis across selected months, giving FMOs granular insights into what services are most commonly required across the fleet.

Measuring Success: KPIs and Performance Tracking

Monitoring KPIs allows managers to spot bottlenecks early, enforce SLAs, and continuously improve service timelines.

• Orange numbers indicate how quickly bookings are claimed from the queue (against a configurable SLA).
• Blue numbers track jobs that have been actioned and how their statuses evolve.
• A dynamic heat map visualises submission and claim times, offering flexible configuration to fit your specific reporting needs.

Automation and Business Rules: Streamline Approval Workflows

Automation takes the guesswork out of approvals.

Customisable business rules help auto-approve bookings that meet set criteria, boosting efficiency and cutting down on admin time. Fleet managers can confidently rely on automation to maintain control while focusing their attention where it’s needed most.

Comprehensive Booking Summaries

The Booking Summary page ties all these elements together. Here, users can view total bookings, auto-approvals, SLA compliance rates, and even toggle between weekly and monthly views. Powerful drill-downs make it easy to investigate specific weeks, days, or trends in greater detail. The big-picture view makes it easier to report upwards, justify budgets, and refine fleet management strategies.

Optional Insights: Tyre and Brake Measurements

For fleet managers needing additional vehicle health insights, the Tyre and Brake Measurements page offers a deeper dive. Measurements taken across workshops can be filtered, ensuring proactive maintenance planning. Proactively identifying safety issues helps prevent costly accidents, supports compliance, and extends the life of fleet vehicles.

AutoGuru’s Power BI Fleet Reporting Suite offers unmatched configurability, powerful visualisation, and actionable insights, making it an essential tool for FMOs committed to smarter fleet management.